Recommendation Decisions

After reviewing the recommendations and reading all of the feedback received, [Landon has] made decisions on all 5 recommendations.

  1. Learning Design Committee Recommendation – Common D2L Framework

    Decision – Approved

    Rationale – The proposal was well thought out and clear.  In addition, this recommendation is in line with one of the guardrails of the CO Online @ Strategic Plan document where all online courses would have a common look/feel and consistent navigation.

  2. Learning Design Committee Recommendation – Common Tool for Syllabus Management

    Decision – Approved with contingencies

    Rationale – There is a need for a solid mechanism for syllabus storage and sharing in order to facilitate cross-college registration.  Furthermore, this tool would provide a consistent student experience and better support student expectations.  Finally, this tool would allow for the creation of course material (and OER) lists that can be published online, shared with bookstores, and provided to students in advance of the course.

    Contingencies – (1) Because this tool will likely cost more than $25,000, there must be an RFP done to identify a vendor; (2) If the Decision Item for the FY23 budget is approved, this decision can move forward after July 1, 2022; (3) if the Decision Item for the FY23 budget is not approved, then this expenditure will need to be built into the CO Online @ financial model during the FY24 budget. It can then move forward after July 1, 2023.

  3. Student Support Services Committee Recommendation – Disability Services

    Decision – Approved with contingencies

    Rationale – There is a strong need to develop shared guidelines, protocols, and language regarding accessibility services across all colleges.  There also is a need to ensure equitable access to assistive technology regardless of the student’s geographic location, which is a core tenant of the CO Online @ Strategic Plan.  Furthermore, colleges have varying levels of software for accommodation decisions, data management, and communications.  This software would provide access to common software across all colleges.  Finally, a system director for accessibility services would provide support to all colleges regarding technology, accommodations, assistive technology, and policy.

    Contingencies – (1) CCCOnline can move forward with writing and classifying the position using their vacant FTE.  However, if additional dollars are needed, hiring the position will be dependent on finding dollars in the existing FY22/FY23 budget.  The position would then be incorporated into the CO Online @ financial model; (2) May move forward with an RFI to identify potential vendors and costs for the software.  The results of the RFI should be used to inform the development of the financial model for CO Online @.  Conducting a full RFP can occur once funding is identified for the software solution.

  4. Technology Committee Recommendation – Readspeaker

    Decision – Approved with contingencies

    Rationale – This product enhances the online course experience.  In addition, because of its universal design, it’s available and helpful to all students.  Finally, CCCOnline has the budget for FY23 to pilot Readspeaker systemwide during Fall 2022 and Spring 2023. 

    Contingencies – (1) May use Readspeaker during the FY23 year using CCCOnline dollars to cover the cost system-wide; (2) Prior to FY24, an RFP must be completed to identify potential vendors and pricing.  This RFP should ensure that both non-credit and credit courses are covered and that there is a strong integration with D2L; (3) The ongoing cost should be built into the CO Online @ financial model.

  5. Technology Committee Recommendation – Internal vs. External Messaging

    Decision – Internal messaging will be used in the single instance of D2L

    Rationale – Given the large scale change underway with CO Online @, using internal messaging will be the least disruptive given 11 of the 13 colleges (and CCCOnline) use internal messaging.  In addition, this approach allows faculty and instructors to organize messages by course within D2L instead of having to set up multiple folders in email.  Furthermore, many students today are used to using messaging within whatever application they are using (social media, etc).  Internal messaging would be consistent with what students experience with other applications.  Finally, this decision provides a consistent approach across all colleges which will be critical once CO Online @ is fully implemented.  Collective communication campaigns to students can be constructed to help ease any student confusion.

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